The HR Office Administrator  plays a vital role in ensuring the smooth operation of the Human Resources department by providing high-level administrative support to the Chief Human Resources Officer (CHRO) and HR leadership team. This position manages a variety of office functions, including calendar coordination, expense reporting, mail distribution, and presentation preparation. Acting as a liaison and point of coordination for the CHRO, the HR Office Administrator anticipates needs, prioritizes competing demands, and supports internal and external communication. This role is essential in maintaining an organized, responsive, and efficient HR office that supports a positive experience for employees and visitors alike.

Calendar and Meeting Management

• Coordinate and manage complex calendars for the CHRO and the HR leadership team, including scheduling meetings and anticipating scheduling conflicts and priorities.
• Support logistics for internal and external meetings, ensuring all materials and information are prepared in advance.

Executive Support

• Serve as a trusted first point of contact for the CHRO, triaging requests and anticipating needs.
• Coordinate preparation and follow-up for key leadership meetings and initiatives.
• Collaborate and coordinate with the Office Management team at Bancroft’s other corporate offices. 
• Collaborate with the Communications team to draft key communications, utilizing tools such as mail merge for personalized outreach.

Expense and Financial Administration

• Oversee expense reporting and reconciliation for the HR department, ensuring timely and accurate submissions.
• Track and manage department purchases and operational expenses, including office supplies.
• Coordinate secure document disposal through shredding services.

Reporting and Presentations

• Assist in the creation and editing of PowerPoint presentations for HR leadership.
• Clean and format data reports, summarize key findings, and prepare executive-level overviews.
• Create executive summaries and HR correspondence as necessary

Employee Center & Visitor Management

• Provide professional meet-and-greet support at the Employee Center, creating a welcoming environment for staff and visitors.
• Manage badge and building access to the Employee Center for staff and new hires.

Onboarding and Orientation Support

• Assist with preparations for new hire orientation, including materials setup and coordination of onboarding tasks.
• Assist with immigration processing procedures, including timely completion and mailing of required forms.
• Maintain and update HR contact lists and email distribution lists.

Office Operations

• Monitor office supply levels and reorder as needed, ensuring budget alignment and expense tracking.
• Oversee daily mail coordination, ensuring accurate and timely delivery of incoming and outgoing correspondence.
• Maintain organized records and support department-wide administrative needs.
• Maintains maintenance log with completed copies of purchase orders and receipts that are processed, in collaboration with the Facilities team and the building landlord. 

Performs related duties, special assignments and projects as required.

Education:

High School diploma or equivalent; Bachelor’s degree preferred

Experience:

5 - 10 years experience as an administrative assistant supporting executive leadership. Previous HR experience, specifically HR laws and regulations, and business operations background.

Bancroft stands strong against racism and hate of all kinds and supports actions leading to respect, equality, fairness and peace. We advocate for and embrace an inclusive and just world. One world. For everyone. We work with heart, respect and collaboration. We are communicators, listeners, problem solvers, partners and collaborators. Bring your authentic self to our team.  
Bancroft is an Equal Opportunity Employer, and supports diversity, equity and inclusion in its hiring and employment practices, so that every team #cb member can feel a true sense of belonging, and maximize their unique potential.  To this end, all applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, veteran status or any other characteristic protected by law.